30 minutes per invoice
Invoice from data.One click.
Open Word, copy the data, update the number, save as PDF, send the email. Every day. Apexloop does it for you — automatically from a record in the database.
WHERE IT HURTS
Six problems with invoicing from Word.
30 minutes per invoiceOpen template, re-type data, check, save, send. Every single day.
Wrong invoice numberForget to change the number — customer gets a duplicate. You deal with the complaint.
Manual calculationsYou add up line items by hand or in Excel. Recalculate VAT. Mistakes happen easily.
Sending from GmailInvoice goes from a personal inbox. Person leaves — customer communication disappears.
No overviewWhich invoice was paid? Which is waiting? You search through folders and emails.
Data entered twiceIn CRM or Excel and in Word. Same information in two places — always out of sync.
How it works
From record to PDF in three steps.
Data is in the database — template is in Apexloop. Click once, or set up automation and the PDF generates itself.
Design your templateCreate the invoice layout in the Plate editor. Insert placeholders — fields are filled automatically from the database.
Connect to the databaseTemplate links to order records. Invoice number, customer, line items, total — everything comes from data.
PDF generated with one clickOr automatically when an order is closed. Sent by email to the customer, saved to the record.
Template → result
Placeholders are replaced with data automatically.
Design the template once. Every invoice is filled from the current record data — number, customer, line items, QR code.
Product demo
Order database with invoicing in one place.
Order, customer, payment status and "Generate PDF" button — all on one row. No Word, no Gmail.
That was the last invoice you'll create manually.
- No credit card required
- Your data stays fully yours
- Czech support
Word vs Apexloop
What changes.
Excel nowTemplate, manual re-type, check, PDF, email
Invoice number forgotten to update
Line items added up by hand or in Excel
Sent from Gmail — context disappears
Overview of paid invoices only in your head
CRM and Word data never match
vs
ApexloopOne click — PDF generated and sent
Invoice number auto-incremented
Line items and total from data — no errors
Email sent from system — everything on the record
Filters: Paid / Pending / Overdue
Invoice generated directly from order record
WHAT ELSE YOU CAN DO
PDF templates for every document.
An invoice is just the start. The same logic works for every document you currently print from Word.
InvoiceQR code, VAT, line items
ContractFrom client record
ReportSummary, statistics
CertificateName, date, signature
Delivery noteFrom stock or order
Handover protocolSignature, date, items
Set up each document once — generate it a hundred times.