Asana alternative · Apexloop vs Asana
Asana manages projects and tasks.Apexloop manages the data behind them too.
Asana is one of the most sophisticated project tools in the world – portfolios, dependencies, OKRs, AI agents. But once a company needs to link project data with a relational client database, automate processes via HTTP webhooks or print invoices from templates – Asana hits the limits of a project tool. Apexloop offers these features natively.
- 20+
- column types in the database
- €0
- surcharge for AI features
- 1
- platform instead of three tools
Apexloop is an alternative to Asana for companies that need more than project management: relational databases with 20+ column types, node-based automations with webhooks, native email and PDF invoice printing. Asana vs Apexloop compared across concrete features and use cases.
Asana vs Apexloop: at a glance
Asana is a best-in-class project tool. Apexloop as an Asana alternative adds relational databases, native email and invoice printing – for processes beyond project management.
Detailed feature comparison
Feature comparison: Asana vs Apexloop
| Funkce | Apexloop | Asana |
|---|---|---|
| Projects and tasks | ||
| Task and subtask management | ||
| Portfolios and programmes | Advanced tier | |
| OKRs and goals | Advanced tier | |
| Task dependencies | ||
| Task approvals | Via workflow | |
| AI agents (AI teammates) | Beta | |
| Project templates | ||
| Databases and data types | ||
| Relational databases with free structure | Limited | |
| Number of column types | 20+ types | ~15 types |
| Polymorphic relations between DBs | ||
| JavaScript formulas | ||
| HTML column (email body) | ||
| Rollup aggregation via view | Limited | |
| Automation | ||
| Basic automation (Asana Rules) | ||
| Node-based workflow with branching | ||
| HTTP webhooks (inbound and outbound) | Outbound | |
| Trigger on incoming email | ||
| Automation run limit | No limit | Limited by tier |
| Email and communication | ||
| Native email inbox | ||
| Email linked to database records | ||
| Newsletter creation in the platform | ||
| Internal comments and communication | ||
| Request intake forms | ||
| Print, documents and localisation | ||
| PDF templates from database data | ||
| Printable pages with QR codes | ||
| English localisation | ||
| English customer support | ||
| Freemium plan | 2 users free | |
What Apexloop adds beyond Asana
Asana is an excellent project tool. Apexloop is for companies that need to connect projects with data across the whole organisation.
Relational databases for the whole company
20+ column types, polymorphic relations, JavaScript formulas. Link projects with clients, contracts, invoices and internal records.
Native email without integration
Email inbox directly in the platform connected to any database record. Asana doesn't have a native email inbox.
PDF templates from data
Invoices, contracts, reports with placeholders from any database. Asana doesn't offer PDF output from structured data.
English support and localisation
Full English interface and customer support.
Pricing comparison
Asana vs Apexloop: real costs
Asana is available free for 2 users. Paid plans are per-user and features like portfolios are only available on higher tiers.
Asana stack
Asana + tools for missing features
Apexloop
Projects + data + email + print
Frequently asked questions: Apexloop vs Asana
The most common questions from companies considering a switch from Asana or looking for a platform with relational databases and native email.
Is Apexloop a good alternative to Asana?
Yes, if your company needs more than project management. Asana is one of the best tools for managing projects and team collaboration. But it lacks relational databases, native email linked to data and invoice printing from templates. Apexloop offers these features natively.
What is the main difference between Apexloop and Asana?
Asana is a project tool focused on task management, projects, portfolios and OKRs. Apexloop is a company platform with relational databases, node-based automations and native email management for processes beyond project management.
Is Asana free?
Asana offers a Personal plan free, but limited to 2 users. Paid plans start from around $10–25 USD/user/month. Advanced features like portfolios are only available on higher tiers.
Does Asana have relational databases?
Asana has custom fields and basic project links, but not full relational databases with polymorphic relations, JavaScript formulas and 20+ column types like Apexloop.
Can Apexloop print invoices?
Yes. PDF templates with placeholders from any database, QR codes and export to PDF. Asana doesn't offer native PDF output from structured data.
Try the Asana alternative for free
A company platform with relational databases, email and invoice printing. Everything that Asana as a project tool can't cover – in one place.
- No credit card
- English support
- Free migration