Apexloop

Collecting data via email or paper

Form data belongs straight in the database.

Customers fill in paper or send an email. Someone re-types it into Excel. Errors and attachments pile up. Apexloop forms send data straight in — and trigger whatever should happen next.

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Where it hurts

Six problems with manual data collection.

Re-entry delayPaper sits in a drawer or an email waits in the inbox. The customer waits.
Illegible or incorrectWrong name or email, missing phone number. Fixing it means another email or call.
Re-typing = wasted timeSomeone has to manually re-enter every form into the system. The customer waits in the meantime.
Nothing triggers automaticallyData is in Excel — but nobody knows it. No email or team notification.
Data is separate from the systemForm in a folder, customer in CRM, backup elsewhere. Never in one place.
No overviewHow many enquiries came in this week? Who responded? When? Nobody knows.
How it works

Design your form. Data goes straight to the database.

Drag & drop editor. Public link or embed on your website. Customer submits — record created instantly and triggers whatever should happen next.

Form editor
New record in database — instantly
What triggers automatically

Customer submits the form. System gets to work.

No waiting on a person. Record created, email sent, sales rep notified — within 10 seconds of submission.

Customer submits the form

TRIGGER — New record created in the Enquiries database with values from the form.

Customer receives a confirmation email

ACTION — IMMEDIATELY — "Thanks for your enquiry, Jan. We'll get back to you within 24 hours." — personalised, from template.

Sales rep gets a notification

ACTION — IMMEDIATELY — "New enquiry: Jan Dvoracek, interested in Implementation." + link to record.

Record assigned to responsible person

ACTION — AUTOMATICALLY — Based on the record (enquiry type, region) the right sales rep is assigned.

If nobody responded — escalation

ACTION — AFTER 24 HOURS — Enquiry still in "New" status → manager notified about unresponded enquiry.

Data belongs in the system, not in email.

Create your first form in 15 minutes. Records in the database instantly.

Try for freeSee form demo
  • Try for free
  • No credit card required
  • Czech support
Forms as your data gateway

Forms are the entry point for your data.

Every customer or employee brings data in directly — the form automates the rest.

Web enquiry — CRM

  • Customer fills in form on website
  • CRM record created instantly
  • Sales rep notified within 10 seconds
  • Confirmation email sent to customer
Trigger: form submitted on website

HR onboarding form

  • New hire fills in form from link
  • Record in people database created
  • Onboarding checklist created automatically
  • Manager gets "Welcome the new hire" task
Trigger: HR onboarding form

Field service fault report from mobile

  • Technician reports fault in the field
  • Record in database + technician assigned
  • Manager notified when ticket opened
  • Photos can be added from mobile
Trigger: service form

Expense approval

  • Employee fills in expense via link
  • Record created in expenses database
  • Manager notified for approval
Trigger: expense form
Paper & email vs Apexloop forms

What changes.

Now — paper & email
Data arrives with 2–3 day delay
Manual re-entry with errors
Customer waits days for first reply
Nobody knows who sent which attachment
Enquiries get lost or forgotten
vs
Apexloop logoApexloop forms
Data in database instantly — 0 seconds
No re-typing — form maps directly
Confirmation email to customer instantly
Dashboard with count, revenue, conversions
Automation triggers immediately
Escalation if nobody responded