Apexloop

Time lost

Set it once.Runs on its own.

Emails, notifications, PDF invoices, deadline tracking — things you do manually every day. Apexloop automates them directly from your data. No external connectors and no coding!

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Why it's not working

Six things you keep doing over and over.

Recurring tasksThe same actions every week. Manually, because nothing runs automatically.
Emails from GmailCustomer communication sits in a personal inbox. Someone leaves — context disappears.
Fragile connectionsYou change your data structure — the flow breaks. Debugging takes hours.
Missing notificationsA contract expires, a deadline approaches — you find out late or not at all.
Copying dataData exists in the database. You re-type it manually into emails, invoices or messages.
Always depends on a personA task only happens if someone remembers. The system doesn't watch.
How it works

Action blocks connected directly to your data.

Every automation has a trigger, conditions and actions. Set it once in the editor — it fires on its own based on data in your database.

Trigger event

Field value change · New record · Scheduled time · Incoming webhook · New chat message

Filter and branching

If value meets condition → continue. Otherwise → another branch or stop.

Send email from template

Database fields are inserted into the template automatically. Customer gets the email within 10 seconds.

Generate PDF from template

The template is filled with record data. PDF is attached to the email or saved to the record.

Notify the responsible person

Internal notification with a link to the record. Or HTTP request to Slack, Teams or via webhook.

Update a record in the database

Automatically fills fields, changes status, assigns a person or creates a new linked record.

Product demo

Automation built in 10 minutes

Example: Every morning at 7:00 check overdue tasks and send reminders.

Stop doing what should run on its own.

Start saving timeBook a demo
  • No credit card required
  • Your data stays fully yours
  • Czech support
Automation examples

What customers automate most often.

Each example takes a few minutes to set up. No developer and no extra sync tools needed.

Follow-up after a meeting

  • Trigger: new record in CRM
  • New contact added to database
  • Wait 24 hours (scheduled delay)
  • Send follow-up email from template
  • Assign task to responsible person

Contract expiry alert

  • Trigger: 30 days before expiry date
  • Scheduled trigger: 30 days before expiry
  • Notify responsible person internally
  • Send renewal email to customer
  • Change contract status to "Pending approval"

Expense approval

  • Trigger: new request from form
  • Employee fills in a public form
  • Manager notified with request details
  • Manager approves or rejects in Apexloop
  • Employee receives result by email

HR onboarding for a new hire

  • Trigger: new record in HR database
  • New employee added to system
  • Onboarding checklist created automatically
  • Welcome email with instructions sent
  • Manager assigned task "Hand over access"
Before and after

What changes when you turn on automation.

Now — without automation
Emails sent manually from Gmail
Invoices filled out in Word
Notifications sent manually or forgotten
Approvals: email → waiting → email
Zapier breaks when structure changes
Process depends on whether someone remembers
vs
Apexloop logoAfter switching — Apexloop
Email sends itself when record status changes
PDF generated and sent automatically
Notification always arrives, reliably, on time
Workflow: form → approval → record
Automations connected directly to database
Set once — runs on its own without supervision