ERP for companies

ERP

Connect operations, finance, projects and reporting without rigid modules.

Apexloop ERP is not a set of predefined modules. It is a flexible platform for building the operational system your company actually uses — with your own databases, processes, permissions and automations.

1: source of truth
∞: custom databases
0: forced module structure

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ERP without a rigid structure

Connect what you really use

You choose which processes to manage in Apexloop. You are not forced into a module hierarchy you don't need.

Orders and projectsTrack the entire lifecycle from enquiry to delivery and invoicing.

ProcurementPurchase orders, suppliers, deliveries and approval workflows.

Stock and itemsProduct records, batches, states, locations and movements.

InvoicingInvoice creation, status, payment tracking and reporting.

HR and teamsEmployees, roles, leave, payroll inputs and onboarding.

ReportingDashboards, aggregations and KPIs across all connected databases.

ERP comparison

Classic ERP vs. Apexloop ERP

Traditional ERP forces you to adapt to the system. Apexloop lets you build the system that matches your company.

Classic ERPPredefined modules and fixed structure

Rigid data structureFields, processes and layouts are fixed and require customisation by the vendor.

Expensive changesEvery adjustment needs IT, consultant or a new module.

Isolated modulesData between modules only flows through integrations or batch processes.

Apexloop ERPYour structure, your process

Custom databasesYou design the data model. Any fields, relations and views without coding.

Changes in minutesAdd a column, change a workflow or create a new view without waiting for a consultant.

Connected by defaultAll databases share the same platform, so data flows without custom integrations.

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What you can build in Apexloop ERP

Any databaseCustom tables for products, materials, customers, suppliers, locations, employees and more.

Process workflowsApprovals, escalations, status transitions and automations for any operational process.

Multiple viewsDatagrid, kanban, calendar, timeline, chart, gallery and detail in every database.

Relations between databasesDirect links between records so data doesn't need to be duplicated.

Granular permissionsField-level and record-level access control by person, role or group.

Dashboards and reportingKPIs, aggregations and charts directly in the platform without exports.

Example ERP databases

Oblast	Co řeší	Příklad
Customers	Companies, contacts, addresses, segments, responsible sales rep, contracts.	ACME s.r.o., contact Jan Novák, segment: enterprise
Products	Items, services, variants, prices, units, categories, stock.	Software licence, consulting hour, hardware component
Orders	Customer orders, items, quantities, statuses, due dates, responsible people.	Order #2026-001, status: in processing
Purchase orders	Purchase orders for suppliers, items, delivery dates, approval status.	PO-001, supplier: ABC Supply, approved
Invoices	Issued and received invoices, amounts, statuses, payment records.	Invoice #F2026-001, due: 30 days, paid
Projects	Internal or customer projects linked to orders, tasks and teams.	Implementation project Q3 2026
Employees	HR records, roles, teams, contracts, onboarding and leave.	Employee Jan Novák, team: development
Requests	Purchase requests, approvals, initiators, amounts and statuses.	Request for laptop, approved, €1,200

Automation

Operational processes without manual coordination

Automations respond to data changes, approvals, deadlines and external events.

Order processing

New order triggers creation of a project, tasks, purchase orders and invoice drafts.

Purchase approval

Request for purchase goes through an approval flow by amount and category.

Deadline monitoring

Automatic alerts before delivery, payment or contract deadline.

Internal notifications

Responsible people are notified of status changes, new assignments or blockers.

Typical order lifecycle

1EnquiryCustomer submits via form or the team creates a record manually.
2QuoteQuote is generated from the product database, approved and sent.
3OrderCustomer confirms, order is created, project and tasks are generated.
4DeliveryTeam tracks progress, updates status, records consumed items.
5InvoicingInvoice is created from the order, sent and payment tracked.
6ArchivingOrder is closed, data archived and available for reporting.

Permissions

Each role sees what it needs

Permissions work at database, row and column level.

Sales

Manages customers and orders

CustomerEdit

OrderEdit

Purchase costsHidden

Accounting

Invoicing and payments

InvoiceEdit

Order detailRead only

Internal chatHidden

Project Manager

Project and task management

ProjectEdit

Invoice amountHidden

Customer contactsRead only

Reporting

Management reporting without Excel

Dashboards and charts are built directly on your operational databases.

Operational overview

Number and value of open orders
Delivery status across projects
Overdue tasks and blockers

Financial reporting

Invoiced and outstanding amounts
Procurement costs by category
Actual vs. planned budget

Cost comparison

Operational costs — fragmented tools vs. Apexloop

Illustrative comparison of teams managing operations across multiple separate tools.

Fragmented tools

ERP + CRM + project management + Excel

Data duplicated across systemsdaily

Manual report preparationhours/week

Missing context when switching toolspermanent

Integration maintenanceongoing costs

Hidden operational costhigh

The real cost is in coordination, not just licences.

Apexloop ERP

One platform for all operations

Single source of truthv ceně

Automations eliminate re-typingv ceně

Live dashboards without exportsv ceně

No integration maintenancev ceně

Operational overheadminimal

Team focuses on work, not on moving data around.

Feature comparison

What Apexloop ERP offers vs. classic ERP

Funkce	Apexloop	Classic ERP
Flexibility
Custom databases and fields		limited
Changes without IT
Custom views and layouts		limited
Data connections
Cross-database relations		via integration
Automation without coding		add-on required
Live dashboards on operational data		separate BI tool
Permissions
Field-level permissions		usually row/table level
External users with access		extra licence

Implementation

ERP implementation without a six-month project

Week 1

Core databases

Set up your most critical databases — usually customers, orders and products.

Immediate value

Week 2

Process workflows

Define status workflows, approvals and automatic notifications.

No manual coordination

Week 3

Automations

Connect databases with automations and set up email and notification triggers.

Less manual work

Week 4

Dashboards

Create operational and management reporting from live data.

Visibility without exports

Result

Fully operational ERP in 4 weeks

Implementation steps

How to build your ERP in Apexloop

1
Map your data
Identify the core databases you need: customers, products, orders, invoices and employees.
2
Design the data model
Create databases with fields, relations and calculated columns.
3
Set permissions
Assign roles and set field-level access for each team.
4
Build workflows
Define statuses, transitions, approvals and automations.
5
Create views
Set up views for each team: kanban for operations, calendar for deadlines, dashboard for management.
6
Train and launch
Walk teams through the system and launch incrementally by process area.

In practice

ERP that grows with you

"The best ERP is one you actually use. Start with what hurts the most and add more as the team is ready."

Implementation team

ERP deployment · Apexloop

FAQ

Frequently asked questions about Apexloop ERP

Short answers to the most common questions when evaluating ERP options.

Does Apexloop replace a classic ERP?

It depends on what you need. For companies that need a flexible operational system without a rigid module structure, Apexloop is a complete replacement. For highly specific industry ERP features (e.g., complex manufacturing planning), we recommend evaluating your specific requirements.

Can Apexloop connect to an existing ERP?

Yes. Webhook, HTTP and integration nodes allow data exchange with external systems. Apexloop can serve as a front-end layer above existing ERP data.

How long does ERP implementation take?

A basic operational system can be up and running in 1–2 weeks. More complex setups with automations, approvals and reporting take 4–8 weeks depending on scope.

Is Apexloop ERP suitable for small companies?

Yes. You start with what you need and add more as you grow. There is no minimum configuration or enforced module set.

Build an ERP that works the way your company works

Start with your core processes and add more as you go — without coding, rigid structures or six-month implementation projects.