Caflou has ready-made modules. Apexloop has your process.
Both tools cover projects, clients and money. They differ on whether you adapt to them, or they adapt to you.
Caflou vs Apexloop: at a glance
Caflou is a well-considered Czech tool with ready-made modules and fair pricing. Apexloop is a platform where you assemble the same areas around the way your company actually works.
Feature comparison: Caflou vs Apexloop
| Funkce | Apexloop | Caflou |
|---|---|---|
| Data model | ||
| Ready-made modules for projects and CRM | Templates | |
| Custom databases and entities | ||
| Custom fields beyond the module | Limited | |
| Relations between your own databases | ||
| Permissions at column level | ||
| Projects and money | ||
| Time tracking on tasks | ||
| Job profitability from hours and invoice | ||
| Custom formulas and computed columns | ||
| Views: table, kanban, calendar, timeline, chart | Set by module | |
| Communication and automation | ||
| Native email management on a record | ||
| Node-based automation on your own fields | Depends on plan | |
| Public forms that create records | Limited | |
| Custom PDF templates for printing | Limited | |
| AI app building from a description | ||
Caflou vs Apexloop: cost comparison
Caflou charges by plan with a fixed ceiling on users. For a growing company that means a jump rather than smooth growth - plus tools for whatever the modules don't cover.
Caflou stack
Plan plus tools for the rest
Apexloop
Everything in one plan
When to choose Caflou
Caflou is a good choice when:
- your process fits its modules and you don't want to design anything,
- you want to be productive from day one without a phase of thinking about a data model,
- you don't need to record anything the ready-made modules don't cover,
- the plan-based model suits you and you fit inside one tier.
Apexloop makes more sense when you already keep two or more spreadsheets alongside your main tool because something didn't fit - or when your process changes more often than once every few years.
Whether ready-made modules will do or you need your own model is settled by the three-question test. How to work out what's really left on a job is in The agency that knows what it actually earned.
Try the Caflou alternative for free
Projects, clients and money - assembled around your process rather than a module.
- No credit card to sign up
- Free data migration
- Support in English and Czech